This is standard procedure for many organisations, and a professional and experienced minute taker should have no issue with signing an NDA prior to joining you for your meeting. Non-disclosure agreement: If you are outsourcing your minute taking, an NDA is a must to prevent the disclosure of confidential information discussed in your meetings with any third party.Here are our top tips f or before, during and after your meeting: If you are planning on outsourcing your minute taking, there are a number of things that you can do to help your minute taker provide the best quality written record of your meeting possible.
As a result, outsourcing minute taking is becoming an increasingly popular option for many organisations, particularly for Board meetings, to ensure that the written record of the meeting isn’t influenced by the conscious or unconscious biases of existing team members. When it comes to minute taking, it’s essential that the minutes are objective and neutral statements of fact. Minutes aren’t designed to be a word-by-word record of a meeting, but a clear and concise report of what happened at the meeting, what decisions have been made and what actions need to be taken following the event. Not only are they an official and legal record of the meeting, but they can be incredibly useful for individuals who may have been unable to attend, or to refresh the memories of those who were there so that any post-meeting follow-up actions aren’t missed. Having accurate written records for your meetings is essential. Top tips to help you get the most out of your minutes!